PlotBox's plot management system with integrated mapping software pulls together all of the information cemeteries need to manage and record plots.
What is a Plot Map for a Cemetery?
Cemetery burial plot maps are an integral part of any cemetery or crematorium and should provide an accurate location of every grave or cremated remains plot within the grounds and the spaces available. Maintaining an accurate cemetery map is essential for day-to-day operations, from ensuring that only available plots are sold to helping loved ones navigate the grounds and find the plot they wish to visit.
Types of Cemetery Plot Maps
Accurate mapping is essential for the successful preservation and management of any cemetery and the way in which the mapping is done can have a huge impact on that.
There have been many different approaches to cemetery mapping over the years with some of the most commonly used being paper records and logbooks, spreadsheets and databases and more recently, cloud-based mapping software.
While these methods all have their place, there are many advantages to the newer, advanced approaches that can provide many benefits.
- Paper Records and Logbooks
This method was the most used in the past, usually with large logbooks or record journals in the form of binders and books and handwritten or drawn notes and maps. This format however is very time consuming, unreliable and can be easily lost or damaged.
- Databases and Spreadsheets
These were - and still are - used to input the cemetery data and information into one digital document. While this method is arguably more reliable than paper, there are many drawbacks to this type of mapping. Firstly, the spreadsheets do not visually represent the cemetery grounds, nor do they incorporate any imagery or burial link records and are very difficult to attach any important information to such as deeds, images and invoices.
- Cemetery Mapping Software
This advanced cloud-based software can be used to integrate information from the old paper and spreadsheet formats to create a powerful single database with interactive digital maps. This allows for easy access of records and storage of data, images and custom reports for a streamlined, more efficient and accurate process.
Why are Digital Cemetery Plot Maps So Important?A plot map is a vitally important component of any cemetery and investing in the right digital mapping software can provide many benefits and advantages, such as;
- Visitors Map
Creates an accurate grave map that helps visitors to navigate the cemetery so they can quickly and easily locate the grave they are looking for.
Keep precise, up to date and clear records that are easier to manage and help to avoid errors and mistakes from occurring. This also reduces the amount of time spent having to look through, search and double check paper documents or spreadsheets which can be extremely time consuming.
- Risk Mitigation
Mistakes can be extremely distressing and upsetting for everyone involved but with unreliable mapping methods, double bookings of plots, burials in the wrong plot and the sale of already allocated plots can occur, leaving you open to a legal action. Digital mapping technology can provide complete peace of mind by pinpointing exact locations with unrivalled accuracy.
- Protecting Records
Protecting your records is essential to preserve the history of the cemetery as well as all of your important data, information and burial locations. In the unfortunate event that a fire, flooding, technology malfunctions or natural disaster were to occur, it could mean that everything is lost for good. However, with cloud-based records and mapping, everything is safe and can be accessed securely from any mobile device.
- Inventory and Sales
This software means that managers and employees can quickly and easily locate available plots with inventory shown in real time to eliminate any confusion over availability or the potential for mistakes and duplicate sales.
What is the significance of cemetery burial plot maps?
Cemetery burial plot maps are crucial tools that accurately depict the location of every grave or cremated remains plot within a cemetery or crematorium. They play a vital role in day-to-day operations, from guiding visitors to specific plots to ensuring the proper management and preservation of the cemetery grounds.
What are the different types of cemetery plot mapping methods?
There are several methods for cemetery plot mapping, including traditional paper records and logbooks, digital databases and spreadsheets, and more advanced cloud-based cemetery mapping software like PlotBox. Each method has its own advantages and drawbacks in terms of efficiency, accuracy, and accessibility.
Why are digital cemetery plot maps considered superior to traditional methods?
Digital cemetery plot maps offer numerous advantages over traditional methods. They provide accurate and up-to-date records that are easier to manage, reducing the risk of errors. These maps are visually interactive, incorporating digital imagery and burial link records for a comprehensive overview. Cloud-based solutions also safeguard data against loss due to disasters or technology malfunctions.
What benefits does accurate cemetery mapping bring to visitors and loved ones?
Accurate cemetery mapping benefits visitors by creating clear grave maps that help them navigate the cemetery grounds efficiently. This ensures they can locate the specific gravesite they are looking for without confusion or delay.
How does digital cemetery mapping contribute to risk mitigation and record protection?
Digital cemetery mapping technology minimises the risk of errors that can lead to distressing situations like double bookings of plots or burials in the wrong location. By pinpointing exact grave locations with high accuracy, the software helps prevent legal issues. Additionally, cloud-based records and mapping systems safeguard historical data, important information, and burial locations against disasters, ensuring they remain accessible from any mobile device.